Senior Administrative Services Associate

About the role

We are looking for a Senior Administrative Services Associate to support our office and warehouse operations. The role involves handling mail, shipping and receiving, inventory management, and providing general administrative support across multiple locations.

Key responsibilities

• Pick up, sort and distribute incoming and outgoing mail across office sites.
• Prepare outgoing mail, calculate postage, weigh parcels and operate mailing equipment.
• Perform shipping and receiving tasks, maintain secure warehouse inventory and fulfill internal supply orders.
• Operate company vehicles, including box trucks, to deliver mail and supplies.
• Drive a forklift in a warehouse environment, loading and unloading docks and managing racking systems.
• Use shipping software and equipment to research costs, track packages and ensure accurate documentation.
• Collaborate with internal partners and external vendors to resolve issues and suggest process improvements.
• Provide facility support such as setting up meeting rooms, light maintenance, office moves and liaison with landlords.

Required profile

• Minimum 2 years of relevant administrative or logistics experience.
• Valid Class C driver’s license and ability to obtain a DOT physical.
• Forklift operator certification.
• Ability to work in both warehouse and professional office settings.

Required skills

• Forklift operation
• Use of shipping and mailing software
• Vehicle operation (box truck)

What we offer

• Flexible 4‑day, 10‑hour work schedules.
• Opportunities for career growth within a national financial services organization.