Administrative Assistant

About the role

The Administrative Assistant will provide day‑to‑day administrative support to the Chief of Mission (CoM) and the IOM mission in Burundi. Working closely with senior management, the role ensures smooth coordination of mission activities, documentation, and stakeholder interactions within the UN country team and humanitarian response frameworks.

Key responsibilities

• Provide general administrative assistance to the CoM, including managing correspondence and filing confidential documents.
• Compile, review, and prepare reports, briefs, and other documents for regional offices, headquarters, and partner agencies.
• Arrange internal and external meetings, manage the CoM’s calendar, and coordinate visitor logistics.
• Maintain an organized filing system and ensure safekeeping of sensitive materials.
• Liaise with the main office, clinic, transit centre, and five sub‑offices to facilitate seamless operations.

Required profile

• Proven experience in administrative support, preferably in an international or UN‑related environment.
• Strong organizational abilities and attention to detail.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills in English.

Required skills